Compliance by Design.
Built in.
Not bolted on.
Saving lives starts with devices you can trust.
Trust starts with compliance you can prove.
DefibBase is the fleet management platform built for AED service companies, distributors, and importers. Designed around MDR 2017/745 from the ground up. Track every device, every consumable, every service visit. Automated expiry alerts, immutable audit trails, and full traceability.
No spreadsheets. No excuses.
Fleet Overview
See every AED.Act on what matters.
Selection0
No AEDs selected yet
Click pins on the map to add them to your selection.
Instantly identify which devices need attention and take action — all from a single dashboard.
See which AEDs are critical, need attention, or fully operational across your fleet in one clear overview.
Select your service stops, hit optimize, and our built-in algorithm calculates the fastest route, even across multiple days. No external tools, no manual planning.
Select multiple AEDs at once to send updates, plan service, or trigger follow-up actions in one flow.
Toggle between critical, attention, and operational devices to focus your view — with attention warnings triggered by due checks and expiries within 60 days.
5.000 devices.
The right AED,
instantly.
On-site, your technician finds the right device record in seconds.
Inspect. Sign. Done.
Your client receives the report before your technician leaves the site. Every record is sealed with an immutable audit trail.
#2026-0384
1.200 devices registered.Zero manual entry.
Drop a supplier delivery file. DefibBase parses every column, validates every serial number, and flags issues before a single device enters your fleet.
Your clients speak different languages. So does DefibBase.
Reports, emails, and the full app interface — all localized automatically. Click a language and watch everything adapt.
AED Maintenance Report
Everything else, covered.
The details matter when lives are on the line. Here's what's built in.
Consumable tracking
Track electrode pads, batteries, and accessories separately. Each with their own UDI-PI, lot number, and expiry date.
Device lifecycle management
From incoming inspection to decommission. Full history, proper end-of-life documentation.
Firmware & warranty tracking
Track firmware versions across your fleet, flag outdated devices. Monitor warranty dates and terms per AED. Never miss an update or claim.
eIDAS e-signatures
Qualified electronic signatures on every inspection. Aligned with NEN-EN 62353. Not a checkbox · a signature that holds up.
Certificate & document vault
Store Declarations of Conformity with version control. Monitor CE certificates, Notified Body, and validity dates. Alert before expiry or withdrawal.
MDD/MDR transition tracking
Monitor which devices are certified under MDD vs. MDR. Track transition deadlines per risk class. Eligible Class III legacy devices can run until Dec 31, 2027.
Contract-aware automation
Three automated flows: silent service tasks for contract clients, expiry alerts with order links for non-contract clients, and periodic self-check reminders.
Compliance scoring
Every client scored 0-100 on fleet compliance. Track trends, benchmark performance, and walk into client meetings with data.
Incident & recall management
Register incidents, execute recalls end-to-end, distribute Field Safety Notices, and track acknowledgments. From detection to closure.
Compliance reports
Generate audit-ready PDF reports per client, device, or location. Full maintenance history, exportable in one click.
Offline mobile mode
Complete inspections underground, in basements, or in rural areas. Everything syncs when you're back online.
Role-based access
Technicians see their assignments. Admins see everything. Separation of duties, built in.
Client portal
Clients get their own login to view AED status, download reports, and monitor expiry dates.
EUDAMED integration
Planned AS4-compatible M2M connection for automatic registration and synchronization of device data as EUDAMED rollout expands.
Built for your operation
Need a workflow that doesn't exist yet? A custom integration, a tailored report, a feature unique to your organization? If you can define it, we can build it.
Compliance
Know exactly what satisfying the MDR requires.
79 obligations across the full AED supply chain · mapped by role, linked to EUR-Lex, and reviewed against the latest regulatory sources.
Transparent pricing. No surprises.
Scale with your fleet. No per-AED fees. No activation costs. No lock-in.
Frequently Asked Questions
DefibBase is a fleet management platform built for companies that maintain, distribute, or import AEDs professionally. It automates expiry tracking, service workflows, and regulatory documentation, replacing the spreadsheets that most AED companies still rely on. Designed around MDR 2017/745 from the ground up.
AED service companies, distributors, and importers managing 150 to 5,000+ devices across multiple clients and locations in the EU. If you're tracking serial numbers, pad expiry dates, and service schedules in Excel, this is built for you.
DefibBase automates the obligations MDR places on distributors and importers: traceability with 10-year retention (Art. 25), complaint handling with escalation timers (Art. 14), expiry monitoring to prevent non-conform devices from reaching the market, and immutable audit trails for every action. Compliance is built into every workflow, not added as an afterthought.
DefibBase is brand-independent. Whether your fleet includes Philips, ZOLL, Defibtech, HeartSine, Mindray, Stryker, or Schiller devices, everything is managed in one platform. No vendor lock-in, no per-brand modules.
Export your current data as CSV or Excel and import it directly into DefibBase. Most fleets are fully loaded within a day, and during early access, onboarding and migration support are completely free. Once your fleet is in, DefibBase immediately flags expiring consumables, overdue inspections, and missing documentation, so you see your compliance status from day one.
DefibBase links every device to its battery lot, pad lot, and supplier. When a Field Safety Corrective Action is issued, you search by lot number and instantly see every affected device, its location, and its current custodian. What takes hours in a spreadsheet takes seconds.
All data is hosted exclusively on EU servers, encrypted at rest and in transit, and processed under a GDPR-compliant data processing agreement. DefibBase is built by a team with backgrounds in IT law, information security, and a decade of hands-on AED fleet operations. Security and privacy are foundational to the platform, not bolted on after the fact.
We launched our Early Access program in Q1 2026 with a select group of AED service companies. In Q2 2026, we're selectively expanding to additional partners. Request access above and we'll reach out within 48 hours for a personal walkthrough, and if there's a mutual fit, onboarding typically takes less than a week. We've internally stress-tested the platform with fleets of 15.000+ devices, but we'd especially love to hear from companies managing 10.000+ AEDs. Your operational insight at that scale would be invaluable in shaping the product. Reach out directly at info@defibbase.com.
Still have questions?
Reach out at info@defibbase.com